Rules and Policies

From 2008 to 2021, SCAR was governed by its Memorandum of Association (the legal statement agreed when the organisation became a registered company) and its Articles of Association (the legal rules about how the organisation is run), the two documents forming SCAR’s Constitution. When the Articles of Association were revised in March 2021, the Memorandum was incorporated into the Articles so that a single Articles of Association document now forms SCAR’s Constitution.

More detailed rules about the duties and responsibilities of SCAR’s members are laid out in the Rules of Procedure.  The Rules of Procedure for Subsidiary Bodies describe how SCAR’s working groups are establised and governed.

Articles of Association (March 2021)

Rules of Procedure (May 2018)

Rules of Procedure for SCAR Subsidiary Bodies (September 2022)

SCAR Membership Guide

The original (2008) versions of the Memorandum, Articles and Rules, and the updated Articles and Rules from 2018, are available in the SCAR Library

For the previous SCAR Constitution (2004), see the SCAR web archive.

SCAR is registered as a Company and a Charity in the UK: Company Number 6564642; Charity Number 1124840

SCAR Policies

Toggle Title Date
pdf SCAR Fundraising and Donations Policy 2024 ( pdf, 209 KB )
pdf SCAR Privacy Policy (April 2019) ( pdf, 59 KB )
pdf SCAR Child and Vulnerable Adult Policy 2017 ( pdf, 113 KB )
pdf SCAR Complaints Policy Procedures 2017 ( pdf, 108 KB )
pdf SCAR Conflict of Interest Policy 2017 ( pdf, 207 KB )
pdf SCAR Fundraising and Donations Policy 2017 ( pdf, 147 KB )
pdf SCAR Investment Policy 2017 ( pdf, 130 KB )
pdf SCAR Risk Management Policy 2017 ( pdf, 138 KB )
pdf SCAR Volunteer Management Policy 2017 ( pdf, 118 KB )

Roles and Responsibilities of SCAR Directors

Guidance for elected officers of SCAR

The SCAR President and Vice Presidents (SCAR Directors) are vital to the operation of SCAR. They are responsible for executing decisions made by the SCAR Delegates and for providing strategic oversight of SCAR’s operations on behalf of the Delegates. The Directors also have the ability to take decisions on behalf of the Delegates which are binding on the organisation.

SCAR is a charity under UK law and also a Limited Company. The President and Vice Presidents are Trustees of the charity and together they form the Board of Directors of the Company. They have legal responsibilities under UK law.

Roles and Responsibilities of SCAR Directors

Roles and Responsibilities of SCAR Science Groups

Guidance for those in Science Group leadership roles

As the meeting space for the SCAR science community, Science Groups are tasked with formulating and managing activities to produce outcomes that support the dual missions of SCAR of international scientific coordination and provision of authoritative, science-based advice to decision-makers. Responsibilities, overseen and organized by the Chief Officers and Secretary, include:

  1. member meetings,
  2. group budgets,
  3. Action and Expert Groups,
  4. convening of symposia,
  5. scientific advice,
  6. programme planning groups,
  7. convening workshops and thematic meetings,
  8. communications and membership,
  9. inclusion and diversity,
  10. representatives to other SCAR activities.
Roles and Responsibilities of SCAR Science Groups